Security Policies

The safety and security of NAIMUN participants is among our conference's highest priorities. Therefore, we would like to familiarize delegates and moderators alike with the security policies for NAIMUN LIV. We ask for your cooperation in adhering to the security guidelines and rules described on this website and in the Delegate and Moderator Codes of Conduct.

Moderator Requirements
All delegations must have at least one moderator present at the conference to chaperone its delegates. The following chaperone related policies are implemented to ensure delegate safety:
  • A moderator/delegate ratio no higher than 1 moderator for every 30 delegates
  • Moderators do not necessarily need to be teachers; in the past, NAIMUN moderators have included parents or other staff members from a school.

Committee Attendance
Committee attendance is expected of all delegates unless the delegation's moderator has notified us ahead of time. This policy will be enforced by roll call attendance taken at the beginning of each session. Moderators will be notified if any of their delegates are absent from committee.

Curfew Policy
The curfew policy is established to ensure maximum safety for all delegates. Please note that all delegates will be held accountable to these conference-wide rules, regardless of any individual policies that may be instituted by participating schools.
  • All delegates need to physically be back in the hotel half an hour before curfew. (For example, on Friday night, curfew is at midnight, but delegates must be back by 11:30 p.m.) At this point, security staff will be watching the entrances to the Hilton, and any students arriving late will be appropriately sanctioned.
  • In the half hour before curfew while delegates are required to be in the hotel delegates may socialize in common areas of the Hilton. Delegates may not, however, congregate in the hallways, so as to respect other hotel guests. If students are excessively loud, we reserve the right to direct students to their room, even prior to official curfew.
  • Noise within rooms should be kept to a minimum in order to respect other guests
  • In accordance with Hilton fire code policies, doors may not be propped open with the door guard lock.

Consequences
NAIMUN LIV Security Staff reserves the right to sanction delegates defying any aspect of the Delegate Code of Conduct, including curfew or noise violations.
  • All violations will be noted in an official log maintained throughout the weekend.
  • Students involved in multiple citations may be subject to consequences at the discretion of the NAIMUN Security Staff and the Secretary-General, including but not limited to the loss of award eligibility, removal from committee session(s), or, in extreme instances, expulsion from the conference.

Dress Code
In committee session In order to ensure an environment conducive to the goals of the conference, all delegates must adhere to an appropriate and respectful dress code, as mandated by the Delegate Code of Conduct. Western Business Attire is required of all participants while committees are in session. NAIMUN staffers reserve the right, at their discretion, to request that delegates violating the dress code change their clothes.

Out-of-Committee Events Western Business Attire is not required at out-of-committee events, including Hilltop Madness and the Delegate Dance. While these events are casual, delegates are encouraged to maintain appropriate attire. If a NAIMUN staffer deems an outfit unacceptable, (s)he reserves the right to ask a delegate to change his or her clothes. Please note that Friday morning tours to many formal locations, such as embassies or the State Department will request that delegates dress in business casual.

Substantive Policies

The quality of the NAIMUN experience is partially reliant on the preparation of NAIMUN staffers and partially reliant on the behavior the moderators and delegates who attend NAIMUN. Therefore, please adhere to the following substantive policies in order to ensure that all attendants and staffers may have a positive experience.

Country Assignments
The first round of country assignment decisions will be made no later than October 15 and released online over the following week; therefore, for priority country assignments and committee preferences, be sure to register before October1. Following the initial decisions, all country assignments are given out on a rolling basis for newly registered schools. Your committee preferences will be taken into consideration when making decisions on country assignments; however, please remember that NAIMUN hosts over one hundred schools each year, and therefore not all requests can be accommodated.

Pre-Written Resolutions Policy and Plagiarism
Pre-written documents, such as draft resolutions and action orders, are strictly prohibited at NAIMUN LIV. Pre-written resolutions include any language, clauses, or directives that were written before debate on a topic formally opens during committee. Plagiarism includes, but is not limited to, verbatim or near-verbatim, copying and pasting from academic sources or other websites. Resolutions written at previous Model United Nations conferences or training sessions are banned, and all working papers and draft resolutions turned in over the course of the weekend will be checked for plagiarism. Research and planning when crafting your position and writing your position paper is, of course, encouraged; however, writing collective action documents beforehand not only disadvantages delegates who receive positions close to the conference but undermines the spirit of collaborative diplomacy that we strive to maintain. Our Staff is cognizant of this policy and will regard any pre-written resolutions as violations of the Code of Conduct.

Further, no writing is permitted until the end of Committee Session I on Thursday evening of the conference. This writing ban is lifted as soon as Committee Session I ends.

Laminates are considered legitimate forms of research unless delegates copy language from them verbatim or come in with pre-written acronyms or potential solutions. All laminates must be brought to the dais at the start of committee session on Thursday and approved by the Chair before they can be used during committee. Further, each delegation is limited to one laminate per delegate in the committee; for a single delegation, only one copy of a laminate is permitted, whereas two copies of the laminate are permitted for a double delegation.

Any concerns that a delegate in your committee is violating these policies may be relayed to the Secretariat. The Secretariat will respond to your concerns in a timely manner and will investigate all significant cases brought to our attention. Any delegate found guilty of pre-writing or plagiarism will be immediately disqualified from any award in his or her committee, and the delegation as a whole will be removed from any consideration for delegation awards. Furthermore, the NAIMUN Secretariat reserves the right to search computers and laptops, USBs, and any other form of electronics for Model UN specific documents in response to these allegations.

Technology
The use of laptops is prohibited (or in special circumstances, strictly monitored by Chairs) in committee rooms. At the Chair's discretion, delegates may use laptops in General Assemblies or ECOSOCs to prepare and compile handwritten documents outside of the committee room under the supervision of a member of the Dais. Of course, delegates without laptops will not be at a disadvantage or penalized in any way. Delegates may not use laptops or technology for any other purpose during session without the expressed permission of the Chair or a member of the Dais.

Remaining On-Policy
Delegates representing countries are reminded to adhere to the policies of their government/cabinet position. Remember that in Model United Nations, delegates are ambassadors representing countries, not their own views. Do note, however, that delegates should not feel constrained by this rule! Compromise cooperation and creativity, within reason, are in the spirit of the United Nations. Delegates who feel unsure about their country's position on a specific topic should feel free to approach the Chair or Dais staff at no penalty to themselves.

Midnight Crises
In a continuation of a long-standing conference tradition, several committees at NAIMUN–only from Regionals, Councils, Boards, and Courts, Cabinets, and the U.S. National Security Apparatus–will unexpectedly convene for an emergency special session on Friday night. These midnight crises will begin at approximately 12:30 a.m. and end no later than 2:30 a.m.; delegates not participating in midnight crises must adhere to curfew. On Saturday morning, for Committee Session IV (9:00 a.m. – 1 p.m.), committees that had midnight crises will not convene until 10:30 a.m.. More detailed information on midnight crises will be provided to moderators at the Moderator Meeting on Friday night.

For schools not staying at the Washington Hilton and/or commuters:
For logistical reasons, delegates from commuting schools or schools not staying at the Hilton are not required to attend midnight crises. Delegates who are unable to participate in midnight crises will not be penalized. If these schools wish for their delegates to attend midnight crises, the moderator must inform the Secretary-General at the Moderator Meeting on Friday night. Moderators are solely responsible for informing their delegates that they have a midnight crisis and ensuring that they make it to their committee room by 12:30am. At the conclusion of midnight crises, no later than 2:30am, moderators are expected to meet their students in the Lobby, to which a staffer will accompany the delegates.

Awards Policy
NAIMUN prides itself on being an educational conference; ultimately, the goal of any MUN committee is not individual glory but rather the inculcation of important professional skills and an understanding of the duties of those engaged in foreign service and diplomacy. Nevertheless, NAIMUN gives out awards in each committee to award delegates who demonstrate leadership abilities to raise the standards of MUN as an activity. Chairs have no officially-binding awards policy, but are encouraged to reward delegates who are well-researched, well-spoken, and well-regarded by their peers. Such delegates push their committees forward and demonstrate the values of compromise and coexistence upon which modern diplomacy is based, balancing their individual interests against the goals of the collective body. Please note that to be eligible for an award, delegates must submit a position paper to their Chair(s) by the end of the first session. Please further note that any delegate found guilty of pre-writing or plagiarism, or of violating the Code of Conduct will be immediately disqualified from any award in his or her committee, and the delegation as a whole will be removed from any consideration for delegation awards. Furthermore, the NAIMUN Secretariat reserves the right to search computers and laptops, USBs, and any other form of electronics for Model UN specific documents in response to these allegations.

NAIMUN also gives out delegation awards: Best and Outstanding Large Delegation and Best and Outstanding Small Delegation. These awards are given to schools who demonstrate excellence across a wide range of simulations. The cut-off between Large Delegation and Small Delegation is determined using the median delegation size, and teams should therefore avoid trying to anticipate this cutoff in advance.

Position Paper Policies
Position papers are required for all delegations. Any delegate who does not submit a position paper will be ineligible to receive an award. Position papers must be emailed to the Chair (and Crisis-Manager if applicable) of the committee before the conference begins or submitted in person to the dais before the end of Committee session I (Thursday night). The emails of the Chairs and Crisis Managers can be found online and in the Background Guides.

Format – Traditional Committees
Position Papers for non-crisis, traditional committees must follow the following formatting guidelines:
1. Each topic must be at minimum 1-page double spaced. (Note: All committees have more than one topic).
2. Position Papers must be in MLA or Chicago style formatting, including a Works Cited/Bibliography. (Note: Works Cited do not count in the one page requirement per topic.)
3. Position Papers must be in 12-point font and include a header with the delegates name(s), nation, committee, and school.

Format – Crisis Committees
Position papers will be slightly different for crisis committees. This is primarily because large, traditional committees have defined topics whereas crisis committees have more general topic areas that could be explored but are not as defined. A committee is considered a “crisis committee” if it has a Crisis Manager, which can be determined by looking online at specific committee pages as well as in Background Guides. Position Papers for crisis committees must follow the following formatting guidelines:
1. Each delegate must submit a 2-page double spaced document that explains the situation at hand, potential solutions to the topics, and what the delegate plans to do during the committee (actions to take, major crisis arcs, etc.)
2. Position Papers must be in MLA or Chicago style formatting, including a Works Cited/Bibliography. (Note: Works Cited do not count in the one page requirement per topic.)
3. Position Papers must be in 12-point font and include a header with the delegates name(s), position, committee, and school.

Alternative Position Papers
Some committees have modified requirements for Position Papers. Please check your committee’s Background Guide to see if this is the case. Some Chairs and Crisis Managers have distinct visions on how to run their committees, and the Secretariat allows for this creativity. If there is no such information in the Background Guide, please follow the general guidelines in this document.

Double Delegations
For positions that have two delegates (all General Assemblies except WTO, UN Commission on Science and Technology, International Federation of the Red Cross and Red Crescent Societies, and UN Security Council), one position paper is required. Each delegate does not have to submit his/her own position paper, but one paper must be submitted for the delegation. Please note that if a delegation has more than one delegate in the same single-delegate committee (i.e. British House of Commons), each separate delegate must submit his or her own Position Paper.

Questions about NAIMUN's awards policy can be directed to Secretary-General Garrett Williams ([email protected]) and Director-General Matthew Robinson ([email protected]).

Codes of Conduct and Medical Forms

Code of Conduct and Medical Forms must be turned in for each student before the conference. Please send forms by delegation rather than individually. All forms must be signed and filled out, scanned, and turned into our Director of Registration at [email protected] before Conference Registration.

The forms will be made available no later than November 15. The Code of Conduct is based on the philosophy of creating an atmosphere suitable to teaching and learning international relations and diplomatic principles. As a condition of attending NAIMUN LIV, the Conference Executives require all participants to sign and abide by this Code to guarantee a respectful environment suitable for the attainment of the Conference's goals.

The delegate medical form authorizes the Georgetown International Relations Association, Inc. (GIRA) and the conference of the North American Invitational Model United Nations (NAIMUN) staff, volunteers, and other designees to provide the information contained therein to any medical or emergency personnel in the event medical treatment appears necessary. The form expressly releases GIRA, its members, officer, agents, volunteers, staff, and others acting on its behalf from any and all liability of whatever kind for their actions and/or inactions in connection with the preparation and conduct of the NAIMUN Conference. This general release from liability will be given the broadest possible interpretation applicable under law. By signing you agree to indemnify and hold harmless GIRA its members, officer, agents, volunteers, staff, and others acting on its behalf from any and all claims, demands, or suits resulting in attendance of the conference.

The Moderator Code of Conduct can be accessed here

The Medical Release Form can be accessed here

The Delegate Code of Conduct can be accessed here