Payment and Refund Policies
Please see our fees and payment policies section of the website.
Moderators and Chaperones
The two terms are nearly synonymous. However, moderators are required to pay the moderator fee, which grants them access to conference materials and to all conference events. Typically, this is the delegation's faculty advisor. Each delegation must have at least one moderator. A chaperone does not have to pay a conference fee but also will not receive conference materials or access to conference events.
To ensure the safety and security of all delegates, this year we are requiring that delegations have a moderator/chaperone to delegate ratio no higher than 1 to 30.
Financial Aid
For more instructions on financial aid and specific financial aid policies, please download the form.
Weather Cancellation
NAIMUN XLIX will occur from February 16 to Feburary 19, 2012 regardless of weather conditions. If a delegation chooses not to attend the conference because of inclement weather, we will be unable to provide refunds to the delegations.
Country Assignments
The first round of country assignment decisions will be made toward the beginning of November and released online over the following week. Following the initial decisions, all country assignments are given out on an ad-hoc basis for newly registered schools.
In order to ensure your preferences are considered at the time of registration, make sure that you have submitted your preferences via the online form available through your account. These preferences will be taken into consideration when making decisions on country assignments. Because schools that have paid and have registered earliest will be given preference, it is important that you keep country preferences realistic. It is highly unlikely that any one school will receive any of the permanent members of the Security Council, for example. However, the following embodies the NAIMUN philosophy on country assignments:
"At the time of country assignments, the NAIMUN Executives and highest-supporting officers will exercise parity and fairness, while taking into consideration as many variables as is possible and efficient. However, NAIMUN believes that the power or 'influence' yielded by a particular nation-state in the real international system will not determine the successful performance or participation of any given delegation or delegate. The aim of the NAIMUN simulation is not personal or collective glory, rather the heightening of the delegates' understanding of the international system from both political and legal perspectives, and the enrichment of their negotiation, judgment, and problem-solving skills."
Committee Attendance
Committee attendance is expected of all delegates unless the delegation's moderator has notified us ahead of time. This policy will be enforced by roll call attendance taken at the beginning of each session.
Pre-Written Resolutions Policy and Technology
Pre-written documents, such as draft resolutions and action orders, are strictly prohibited at NAIMUN XLIX. Research and planning when crafting your position and writing your position paper is, of course, encouraged; however, writing collective action documents beforehand not only disadvantages delegates who receive positions close to the conference but undermines the spirit of collaborative diplomacy that we strive to maintain. Our Staff is cognizant of this policy and will regard any pre-written resolutions as violations of the Code of Conduct.
To help us enforce this policy, the use of laptops is prohibited (or in special circumstances, strictly monitored by Chairs) during committee sessions.
Conference Conduct
In addition to adherence to these policies, NAIMUN requires that every delegate and moderator also fill out a Code of Conduct form, which outlines other expectations for the conference. Failure to adhere to these or policies in the Code of Conduct can result in a student or delegation's expulsion from the conference with no refund on conference fees and suspension from future NAIMUN conferences. Please download these forms once they are available in the fall.
Midnight Crises
Basic Information
In a continuation of a long-standing conference tradition, several committees at NAIMUN – only from Regionals; Councils, Summits, and Courts; Cabinets and the US National Security Apparatus – will unexpectedly convene for an emergency special session on Friday night.
Midnight crises will begin at approximately 12:30 a.m. and end no later than 2:30 a.m.
On Saturday morning, for Committee Session IV (9:00 a.m. – 1 p.m.), committees that had midnight crises will not convene until 10:30 a.m.
Wristbands and nametags are required to participate.
Dress is business casual.
More detailed information on midnight crises will be provided to moderators at the Moderator Meeting on Friday night.
Delegates not participating in midnight crises must adhere to curfew and the NAIMUN Delegate Code of Conduct, and may not be out of their rooms during this time.
For schools not staying at the Washington Hilton (if applicable) and/or commuters:
For logistical reasons, delegates from commuting schools or schools not staying at the Hilton are strongly encouraged but not required to attend midnight crises. Delegates who are unable to participate in midnight crises will not be penalized.
If these schools wish their delegates to attend midnight crises, the moderator must inform the Secretary-General at the Moderator Meeting on Friday night.
Moderators are solely responsible for informing their delegates that they have a midnight crisis, and ensuring that they make it to their committee room by 12:30.
At the conclusion of midnight crises no later than 2:30, moderators are expected to meet their students in the Lobby, to which a staffer will accompany the delegates.
