CONFERENCE POLICIES

Substantive Policies

The quality of the NAIMUN experience is partially reliant on the preparation of NAIMUN staffers and partially reliant on the behavior the moderators and delegates who attend NAIMUN. Therefore, please adhere to the following substantive policies in order to ensure that all attendants and staffers may have a positive experience.

Country Assignments

The first round of country assignment decisions will be made no later than October 10 and released online over the following week; therefore, for priority country assignments and committee preferences, be sure to register before October 1. Following the initial decisions, all country assignments are given out on a rolling basis for newly registered schools. Your committee preferences will be taken into consideration when making decisions on country assignments; however, please remember that NAIMUN hosts over one hundred schools each year, and therefore not all requests can be accommodated.

Plagiarism Policy

Plagiarism of any form is strictly prohibited at NAIMUN LVII. Plagiarism includes, but is not limited to, verbatim or near-verbatim copying and pasting from academic sources or other websites. This rule applies to position papers, draft resolutions, directives, and other documents that a delegate may produce throughout the conference. All working papers and draft resolutions produced over the course of the conference will be checked for plagiarism. This also includes, however, documents that delegates may have written, or been shared on, at past conferences that they attended. This can range from copying a position paper that a delegate or teammate had previously written on a similar topic, or directly copying and pasting clauses from a document written at another point in time. Though this latter case can be more difficult to verify, our Staff is cognizant of our policies and delegates throughout the duration of the conference are encouraged to report instances of plagiarism whenever they are made aware of them.

Copying clauses or claiming ownership of the substantive work of other delegates is also strictly prohibited at NAIMUN LVII. Since many committees in the General Assembly style will use shared documents to write working papers and draft resolutions, delegates will be able to contribute simultaneously to the production of documents. While this collaborative nature is certainly encouraged, delegates also must keep in mind that any one delegate or double delegation has the right at any time to remove their own clauses from a document to which they were previously contributing; by including their clauses as a part of one bloc’s effort, they do not surrender their individual rights to their own substantive contributions. They may strike their clauses from their own paper and add them to another paper, for example, if they wish. In doing so, however, they may not take any clauses or ideas from the original paper except those to which they uniquely and directly contributed. This means that no single delegate or double delegation may strike a clause that was written collaboratively with other delegates from that same bloc.

Research and planning when crafting your position and writing your position paper is, of course, encouraged; however, passing off another’s ideas as one’s own is expressly not permitted. Delegates should feel free to cite research in their position papers and other documents throughout the conference, especially as it pertains to their country’s or character’s policy. When using outside sources and research, though, this explicit citation is expected and required. 

Any concerns that a delegate in your committee is violating our substantive policies may be relayed to the Secretariat. The Secretariat will respond to your concerns in a timely manner and will investigate all significant cases brought to our attention. Any delegate found guilty of plagiarism will be immediately disqualified from any award in his or her committee, and the delegation as a whole may be removed from any consideration for delegation awards depending on the severity of the violation. Furthermore, the NAIMUN Secretariat reserves the right to search laptops, USBs, as well as binders for Model UN specific documents in response to these allegations, and confirmed cases of policy violations will be brought to the attention of the relevant advisor(s). 

pre-writing policy

Pre-writing includes any language, clauses, or directives that were written before debate on a topic formally opens during committee. There is considerable nuance in terms of what constitutes research and preparation and what constitutes pre-writing, especially when held separate from plagiarism. Even if the ideas in a pre-written document are original and not plagiarized, delegates may not bring in clauses or directives—including both personal and public directives—before Committee Session I. In other words, delegates may not bring in any documents from which they intend to use the exact language located therein to formulate their own substantive documents during the course of the committee, even if the content is entirely original. This includes handwritten notes to the crisis staff or acronyms to use in a working paper or draft resolution.

This does not imply that delegates should not bring in any resources whatsoever, and as previously mentioned, delegates are strongly encouraged to research their topics and be familiar with their country’s policy. Bringing in resources, such as pertinent articles or UN documents, is certainly allowed so long as delegates cite those sources and do not copy their language verbatim, which is considered plagiarism.

In terms of original content, delegates may also prepare a general outline of what they would like to accomplish, whether it be in a General Assembly or crisis context. Though this is up to interpretation, the language and structure of such an outline should not be specific enough so as to give delegates the option to copy said language into any document produced throughout the course of the conference. For example, a delegate may outline a crisis arc, including what they want to obtain or accomplish, and bring that to their committee with them. They may not, however, bring in sample directives or notes to crisis that they could potentially copy and use in committee. Even if delegates do not explicitly copy the content of pre-written documents, discovery of such material will be considered in violation of our Code of Conduct. This means that even if a delegate does not specifically copy over content that they brought with them, they will be in violation of the pre-writing policy if they are found with original content that could feasibly have been directly transferred over to an in-room document.

Delegates should feel free to approach any member of the NAIMUN Secretariat before the start of the first committee session in order to verify whether or not they are in violation of our pre-writing policy with regard to any documents that they may be bringing into committee. In these cases, any such policy violations brought to our attention early enough will not result in disqualification, though that delegate will not be permitted to use the materials that specifically violate the policy. Specific inquiries may also be relayed to Casey Wetherbee, Director-General of NAIMUN LVII, at c.wetherbee@modelun.org

Any concerns that a delegate in your committee is violating our substantive policies may be relayed to the Secretariat. The Secretariat will respond to your concerns in a timely manner and will investigate all significant cases brought to our attention. Any delegate found guilty of pre-writing will be immediately disqualified from any award in his or her committee, and the delegation as a whole may be removed from any consideration for delegation awards depending on the severity of the violation. Furthermore, the NAIMUN Secretariat reserves the right to search laptops, USBs, as well as binders for Model UN specific documents in response to these allegations, and confirmed cases of policy violations will be brought to the attention of the relevant advisor(s).

Technology

The use of laptops, tablets, and cellular devices is prohibited in committee rooms while committee is in session, in order to respect other delegates and prevent distractions. At the discretion of the Chair, delegates may use laptops and other electronic devices in order to prepare and compile the substantive documents (working papers, draft resolutions, etc.) in General Assemblies, Economic & Social Councils, and some Regionals. Additionally, committees in those aforementioned organs that are run with double delegations may permit one delegate per double delegation to use technology during committee session as long as they remain outside of the committee room. Delegates without laptops or other technological implements will not be at a disadvantage or penalized in any way. Delegates may not use laptops or technology for any other purpose during session without the expressed permission of the Chair or a member of the Dais. Any concerns that a delegate in your committee is violating our technology policy or using technology in an inappropriate way throughout the course of the conference may be relayed to the Secretariat.

We are also excited to announce that select committees at NAIMUN LVII will be run using Delegate Dash, an online account-based crisis software developed by former NAIMUN staffers and personalized for the conference. Delegates in these committees will be exempt from many of the above technology policies because their committees will involve consistent use of technology, though the Chair or Crisis Manager may elect to temporarily halt technology use at their discretion. The software will allow delegates to send and receive personal directives online rather than with physical, handwritten notes, and will also give them the opportunity to interface directly with committee staffers over instant message. Delegates will also be able to better manage their personal crisis arc as well as the overall history of the committee using the software. All committees that will be utilizing Delegate Dash during the conference will specifically indicate such on their committee page.

Remaining On-Policy

Delegates representing countries are reminded to adhere to the policies of their government/cabinet position. Remember that in Model United Nations, delegates are ambassadors representing countries, not their own views. Do note, however, that delegates should not feel constrained by this rule! Compromise cooperation and creativity, within reason, are in the spirit of the United Nations. Delegates who feel unsure about their country’s position on a specific topic should feel free to approach the Chair or Dais staff at no penalty to themselves.

Midnight Crises

In a continuation of a long-standing conference tradition, several committees at NAIMUN–only from Regionals, Councils, Boards, and Courts, Cabinets, and the National Security Apparatus–will unexpectedly convene for an emergency special session on Friday night. These midnight crises will begin at approximately 12:00 a.m. and end no later than 2:00 a.m.; delegates not participating in midnight crises must adhere to curfew. More detailed information on midnight crises will be provided to advisors before the conference commences.

For schools not staying at the Washington Hilton and/or commuters:

For logistical reasons, delegates from commuting schools or schools not staying at the Hilton are not required to attend midnight crises. Delegates who are unable to participate in midnight crises will not be penalized. If these schools wish for their delegates to attend midnight crises, the advisor must inform the Secretary-General at the Advisor Meeting on Friday night. At the conclusion of midnight crises, no later than 2:00am, advisors are expected to meet their students in the Lobby, to which a staffer will accompany the delegates.

Awards Policy

NAIMUN prides itself on being an educational conference; ultimately, the goal of any Model UN committee is not individual glory but rather the inculcation of important professional skills and an understanding of the duties of those engaged in foreign service and diplomacy. Nevertheless, NAIMUN gives out awards in each committee to award delegates who demonstrate leadership abilities to raise the standards of Model UN as an activity. Chairs have no officially-binding awards policy, but are encouraged to reward delegates who are well-researched, well-spoken, and well-regarded by their peers. Such delegates push their committees forward and demonstrate the values of compromise and coexistence upon which modern diplomacy is based, balancing their individual interests against the goals of the collective body. Please note that to be eligible for an award, delegates must submit a position paper to their Chair(s) by the end of the first session. Please further note that any delegate found guilty of pre-writing or plagiarism, or of violating the Code of Conduct will be immediately disqualified from any award in his or her committee, and the delegation as a whole will be removed from any consideration for delegation awards. Furthermore, the NAIMUN Secretariat reserves the right to search computers and laptops, USBs, and any other form of electronics for Model UN specific documents in response to these allegations.

Continuing this year is the Book Award, which has been designed to encompass the educational spirit of NAIMUN. The Book Award for each committee will be given to delegates who are exceptionally well researched and who truly bring to life the purpose of their committee. We aim to expand the way in which we recognize and reward delegates, particularly those who prove they understand both the meaning and real-world implications behind the topics of their committees.

NAIMUN also gives out delegation awards: Best and Outstanding Large Delegation and Best and Outstanding Small Delegation. These awards are given to schools who demonstrate excellence across a wide range of simulations. The cut-off between Large Delegation and Small Delegation is determined using the median delegation size, and teams should therefore avoid trying to anticipate this cutoff in advance.

Position Paper Policies

Position papers are required for all delegations. Any delegate who does not submit a position paper will be ineligible to receive an award. Position papers must be emailed to the Chair (and Crisis-Manager if applicable) of the committee before the conference begins or submitted. The emails of the Chairs and Crisis Managers can be found online and in the Background Guides. If you would like position papers to be graded with feedback, however, they must also be handed in physically to your Chair by the end of the first committee session (Thursday night).

Format – Traditional Committees

Position Papers for non-crisis, traditional committees must follow the following formatting guidelines:

1. Each topic must be at minimum one page double-spaced. (Note: All committees have more than one topic).

2. Position Papers must be in MLA or Chicago style formatting, including a Works Cited/Bibliography with either parenthetical or footnote citations. (Note: Works Cited do not count in the one page requirement per topic.)

3. Position Papers must be in 12-point Times New Roman font and include a header with the delegate name(s), nation, committee, and school.

Format – Crisis Committees

Position papers will be slightly different for crisis committees. This is primarily because large, traditional committees have defined topics whereas crisis committees have more general topic areas that could be explored but are not as defined. A committee is considered a “crisis committee” if it has a Crisis Manager, which can be determined by looking online at specific committee pages as well as in Background Guides. Position Papers for crisis committees must follow the following formatting guidelines:

1. Each delegate must submit a two-page, double-spaced document that explains the situation at hand, potential solutions to the topics, and what the delegate advocate during the committee. Delegates do NOT need to describe their crisis arc or other individual plans, though they may if they wish to.

2. Position Papers must be in MLA or Chicago style formatting, including a Works Cited/Bibliography with either parenthetical or footnote citations. (Note: Works Cited do not count in the one page requirement per topic.)

3. Position Papers must be in 12-point Times New Roman font and include a header with the delegate name, position, committee, and school.

Alternative Position Papers

Some committees have modified requirements for Position Papers. Please check your committee’s Background Guide to see if this is the case. Some Chairs and Crisis Managers have distinct visions on how to run their committees, and the Secretariat allows for this creativity. If there is no such information in the Background Guide, please follow the general guidelines above.

Double Delegations

For positions that have two delegates, one position paper that covers all of the topics is required. Each delegate does not have to submit their own position paper, but one paper must be submitted for the delegation. Please note that if a delegation has more than one delegate or double delegate pair in the same committee, each separate delegate or double delegate pair must submit their own Position Paper. For example, if one delegation were assigned two different countries in DISEC, then each of those countries would have to write their own Position Paper. Additionally, if a delegation were assigned two distinct characters in British House of Commons, or any other single-delegate committee, each of those delegates would ave to write their own Position Paper.

 

The NAIMUN LVIi's Policy Violation form, for use in conference to report potential violations of NAIMUN's substantive policy will be open in February.

 

 

Security Policies

The safety and security of NAIMUN participants is among our conference’s highest priorities. Therefore, we would like to familiarize delegates and advisors alike with the security policies for NAIMUN LVII. We ask for your cooperation in adhering to the security guidelines and rules described on this website and in the Delegate and Moderator Codes of Conduct.

advisor Requirements

All delegations must have at least one advisor present at the conference to chaperone its delegates. The following chaperone related policies are implemented to ensure delegate safety:

  • An advisor/delegate ratio no higher than 1 advisor for every 30 delegates

  • Advisors do not necessarily need to be teachers; in the past, NAIMUN advisors have included parents or other staff members from a school.

Committee Attendance

Committee attendance is expected of all delegates unless the delegation’s advisor has notified us ahead of time. This policy will be enforced by roll call attendance taken at the beginning of each session. Advisors will be notified if any of their delegates are absent from committee.

Curfew Policy

The curfew policy is established to ensure maximum safety for all delegates. Please note that all delegates will be held accountable to these conference-wide rules, regardless of any individual policies that may be instituted by participating schools. All delegates need to physically be back in the hotel half an hour before curfew. (For example, on Friday night, curfew is at midnight, but delegates must be back by 11:30 p.m.) At this point, security staff will be watching the entrances to the Hilton, and any students arriving late will be appropriately sanctioned. In the half hour before curfew while delegates are required to be in the hotel delegates may socialize in common areas of the Hilton.

Delegates may not, however, congregate in the hallways, so as to respect other hotel guests. If students are excessively loud, we reserve the right to direct students to their room, even prior to official curfew. Noise within rooms should be kept to a minimum in order to respect other guests. In accordance with Hilton fire code policies, doors may not be propped open with the door guard lock.

Consequences

NAIMUN Security Staff reserves the right to sanction delegates defying any aspect of the Delegate Code of Conduct, including curfew or noise violations. All violations will be noted in an official log maintained throughout the weekend. Students involved in multiple citations may be subject to consequences at the discretion of the NAIMUN Security Staff and the Secretary-General, including but not limited to the loss of award eligibility, removal from committee session(s), or, in extreme instances, expulsion from the conference.

Dress Code

In order to ensure an environment conducive to the goals of the conference, all delegates must adhere to an appropriate and respectful dress code, as mandated by the Delegate Code of Conduct. Western Business Attire is required of all participants while committees are in session. NAIMUN staffers reserve the right, at their discretion, to request that delegates violating the dress code change their clothes.

Out-of-Committee Events

Western Business Attire is not required at out-of-committee events, including Hilltop Madness and the Delegate Dance. While these events are casual, delegates are encouraged to maintain appropriate attire. If a NAIMUN staffer deems an outfit unacceptable, (s)he reserves the right to ask a delegate to change his or her clothes. Please note that Friday morning tours of many formal locations, such as embassies or the State Department, will request that delegates dress in business casual.

Codes of Conduct and Medical Forms

Delegate Code of Conduct and Medical Forms must be turned in for each student before the conference. Please send forms by delegation rather than individually. All forms must be signed and filled out, scanned, and turned into our Director of Registration at naimun@modelun.org before Conference Registration. The Code of Conduct is based on the philosophy of creating an atmosphere suitable to teaching and learning international relations and diplomatic principles. As a condition of attending NAIMUN, the Conference Executives require all participants to sign and abide by this Code to guarantee a respectful environment suitable for the attainment of the Conference’s goals.

The delegate medical form authorizes the Georgetown International Relations Association, Inc. (GIRA) and the conference of the North American Invitational Model United Nations (NAIMUN) staff, volunteers, and other designees to provide the information contained therein to any medical or emergency personnel in the event medical treatment appears necessary. The form expressly releases GIRA, its members, officer, agents, volunteers, staff, and others acting on its behalf from any and all liability of whatever kind for their actions and/or inactions in connection with the preparation and conduct of the NAIMUN Conference. This general release from liability will be given the broadest possible interpretation applicable under law. By signing you agree to indemnify and hold harmless GIRA its members, officer, agents, volunteers, staff, and others acting on its behalf from any and all claims, demands, or suits resulting in attendance of the conference.

Both the Delegate Code of Conduct and the Medical Waiver can be found here.

Privacy Policy

The North American Invitational Model United Nations (NAIMUN) Executives in consultation with the Georgetown International Relations Association, Inc. determine the confidentiality of the submitted data. The conference Executives are the Executive Director and the Secretary-General, and they are assigned responsibility to serve as a steward of delegate and advisor data. They are responsible for developing procedures for collecting, maintaining, and using delegate and advisor data, based on NAIMUN policy and applicable state and federal laws.

The classification Confidential Information covers sensitive information about individuals, including information identified in the Medical Authorization and General Release Form. Information receiving this classification requires a high level of protection against unauthorized disclosure, modification, destruction, and use.

Only those with legitimate, official need have the access to these classified electronic records, who are the Executive Director, the Secretary-General, and the Director of Registration. Delegates and advisors determine who is authorized to have access to their information. They should make sure that those with access have a need to know the information and know the security requirements for that information. For Confidential Information, they should also make sure that those given access have a need to know and have pledged to keep the information confidential.

After the conclusion of the conference each year, it is the responsibility of the Executive Director to ensure that the information is permanently and confidentially destroyed within 1 month.

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